National and Corporate Trainer Reimbursement Overview
National Council will reimburse for all reasonable travel expenses. After an assignment is confirmed, trainers must book travel and accommodations through the Avenue Travel Request Portal (mhfa.avenuetravel.com). Shift assignments will include an event code that should be given to Avenue Travel at the time of the booking request. Please note, trainers must use a personal credit card for all expenses except airfare. Travel expenses will be reimbursed per the reimbursement policy.
Item Reimbursement Rules
Hotel
- Hotel and lodging costs must not exceed $200 per night before tax. If the hotel exceeds $200 per night, you must obtain pre-
approval here prior to travel. - Whenever possible, trainers should book a room at the training location.
Hotels should be chosen based on training and food/dining options if applicable. - Please check with the hotel upon arrival to ensure the credit card on file for expenses is correct. The National Council account is used only to hold reservations. The trainer must provide a personal credit card for all hotel/lodging expenses.
Rental Cars
- All rental car approvals are provided in Shiftboard as part of the initial training request. You may submit an online approval request here.
- Only one rental car per training will be approved, please coordinate with your co-
trainer to arrange transportation. Include the email with rental car approval in your invoice for reimbursement. - If you do have a rental car, no rideshare (Lyft, Uber, etc.) or taxi expenses will be reimbursed for the training duration of the rental period.
- No Sirius radio, car seats, pre-
paid gas, insurance or other add- ons are permitted. - Whenever possible, use rideshare programs like Lyft and Uber rather than standard taxis
- Round up and donate, XL, Black, and tips over %18 will not be reimbursed. If tipping over 18%, please adjust the amount on the expense sheet
- Mileage reimbursement for driving a personal vehicle is $0.058/mile.
- It is expected that your personal vehicle will be your main mode of transportation to and from the training. Any exceptions to this policy must be reviewed and approved in advance.
Per Diem
- A per diem of $50 is given for travel 50+ miles outside the trainer’s home. This is to cover food and travel costs to dining options.
Travel Days
- When required, up to one day on either side of a training to travel to/from the training location.
Airport Parking
- Home airport parking should not exceed $50 for 1-
3- day trainings and $100 for 5- day trainings. These prices are meant to reflect parking in the most economical options.
Any requests for exceptions to the policies stated in this document must be approved by National Council POC in writing.